Previewing and Generating Sales Tax Reports

Overview

OWNLY tracks sales tax liabilities across four distinct jurisdiction levels: State, County, City, and Other/District. Unlike legacy systems that rely on simple snapshot reports, OWNLY records sales tax liabilities directly to accounting ledgers for each specific tax period.

Navigation & Step-by-Step Instructions

  1. Accessing Sales Tax Liabilities
  • On the left menu, navigate to the Sales Tax / Accounting module and select Preview Sales Tax Liabilities.
  1. Selecting Company & Filing Period
  • Select your Rental Company.
  • Select the designated Sales Tax Vendor corresponding to the state you are reporting in.
  • Select the Filing Period (e.g., ending 06/30).
  1. Previewing Jurisdiction Balances
  • Click Preview to load all calculated tax amounts for that period.
  • Review the breakdown across the four jurisdiction levels:
    • State Rate (e.g., Texas state rate).
    • County Rate.
    • City Rate.
    • Other/District Rate, such as Emergency Services Districts (ESDs).
  • Click the Expand Checkbox on any line item to drill into the underlying customer account or transaction generating the tax row.
  1. Confirming and Generating the Final Filing Report
  • Once all liabilities are verified, confirm and approve the preview. This officially writes the sales tax records to the accounting ledger.
  • Select Sales Tax Filing Report.
  • Select the Rental Company, State, and Period.
  • Generate the print or export version of the report to use when entering figures into state tax web portals or sending documentation to your CPA.