Payment Auditing and Portfolio Financial Reporting

Overview

OWNLY provides dedicated tools within the Accounting module to search daily transaction activity, including cash, card, ACH, and check payments, and to generate overall Portfolio Snapshot reports for banks, CPAs, and financial planning.

Navigation & Step-by-Step Instructions

Part A: Searching and Auditing Daily Payments

  1. Navigating to Search Payments
  • Go to Accounting > Search Payments on the main menu, or type*"Payments"* in the top search bar.
  1. Filtering Transactions
  • Select the specific Rental Company.
  • Select the Payment Method filter, such as Card, ACH, Cash, Check, or Money Order.
  • Enter the Date Range to audit transactions for a specific day or week.
  1. Auditing Large or Online Payments
  • Review the generated list to verify daily deposits, monitor large payoff amounts, or cross-reference processed credit card and ACH transactions.
  • Click any payment row to open the associated invoice breakdown and transaction receipt details.

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Part B: Generating the Portfolio Snapshot Report

  1. Accessing the Report
  • Go to Customers > Reports > Portfolio Snapshot, or access it under Shared Folders.
  1. Configuring Report Display Parameters
  • Select your Rental Company.
  • Choose whether to group the report by Contract Term (24, 36, 48, or 60 months), Manufacturer, or Dealer.
  • Check or uncheck Include CRA & Security Deposits to show or hide held customer liabilities.
  1. Reviewing Financial Totals
  • The report aggregates total active portfolio metrics, including:
    • Total Active Units per term.
    • Asset Values (pre-tax cost) and Average Asset Value.
    • Total Contract Balances and Remaining Months.
    • Total Purchase Option payoff value across the portfolio.
    • Total Held Liabilities for Security Deposits and Cash Reserve Accounts (CRAs).
  • Export or print the resulting snapshot for bank lines of credit, tax planning, or CPA audits.